Wedding planners are more than just event planners. We're designers, problem-solvers, coordinators, budgeteers, part-time therapists, and friends to the couples and families who are entrusting us to help them with their events. Since we're on friendly terms now, here are some tips and tricks to the trade of navigating wedding planning!
100 Questions to ask a Wedding Venue before booking
Almost every aspect of your wedding is optional, from having ice cream instead of a wedding
cake, to wearing a suit instead of a dress, or maybe a blue or purple wedding dress, to deciding
against flowers, there is one thing you will definitely need, and that is the wedding venue.
Somewhere out there is the perfect place to invite your family and friends to join you in
Of course, every couple wants a perfect backdrop for their wedding day. Essential to your
special day is finding your perfect venue and it's important that the venue you choose can
accommodate all of your needs. We've put together a list of questions to ask wedding venues
as a guide in helping you choose the venue that is right for you.
Finding the perfect venue can be a difficult task. The options are overwhelming, so it helps to start with breaking it into categories. No matter the type of venue, whether you're looking at an elegant ballroom, a charming vineyard, an enchanting forest, a rustic barn, a cliffy ocean view, or a whimsical garden, they all fall into two categories: Are they all inclusive, or can you bring in your own wedding vendors?
All Inclusive vs BYO-Vendors
Each of these venue options have pros and cons. One of the biggest pros to an all-inclusive wedding venue is you are 50% done with the wedding planning right off the bat! Choose your wedding colors and menu, and there aren't many more details you will have to iron out. Of course, all-inclusive is a relative term. Each venue has a different idea of what they would like to include, and as they are different companies, this varies greatly. Some may include the DJ, Flowers, Catering, Bartending, Tables, Chairs, Linens, etc. Even some of the wedding venues that allow you to bring in your own wedding vendors still include some items, such as lighting, umbrellas, tables, chairs, wine barrels, etc. It is important to get a list of the included items to aid you in your comparison.
The appeal to bringing in your own vendors; you get to choose exactly who you would like, and you can possibly even save some money. For example, an all-inclusive wedding venue that is including catering may have large Food and Beverage minimum to meet, where as an outside caterer would not hold you to the same requirements. You may also have the freedom to choose an off-beat catering option, like Food Trucks, if you select a venue that doesn't limit your vendor options. Think about what the better choice for you and your planning process is. Is having more options important, or having easy selections more important?
Important Questions to ask Wedding Venues
How is the venue's communication?
How conveniently located are they?
Tara Ybarra, Co-Owner and Event Planner for Ybarra Events, has been in the Wedding Industry for over 20 years. From Photographer, to Wedding Cake Artist, to Florist, to Officiant, and now Wedding Planner, her accumilated experience, paired with her College Courses in Event Planning, have given her the experience she has today. Blogging gives her an opportunity to share that knowledge with her readers.
Ybarra Events is located in California’s spectacular Napa Valley. Ybarra Events are the pièce de résistance of wedding planners. Run by the dynamic duo of Tara and James Ybarra, they help couples organize, design, and plan their nuptials at some of the most fabulous and luxurious wedding venues in Napa, Sonoma, San Francisco, and Beyond. Chat with them today to start planning the wine-country wedding of your dreams.